Office manager (15-24 hours per week - minimum 3 days on-site)

Do you have a heart for people and a passion for setting an inspirational working vibe? Do you want to contribute to a well-organised, pleasant, and future-oriented office? Are you service-minded, independent, and comfortable working with different systems?
Then we warmly invite you to apply for this position!

Your role 

As our Office Manager, you are the beating heart of our office. You ensure everything runs smoothly: from maintaining a welcoming work environment to managing practical processes and handling small administrative tasks. You’ll work closely with colleagues from HR and Finance and serve as the first point of contact for all facility, IT and organisational matters. You communicate effortlessly with suppliers, IT service providers, and team members, making sure everyone feels supported and at home. As a people-person, you are hands-on, open, energetic, motivating and a true connector.

Your responsibilities

• Be the first point of contact for team members regarding office questions.

• Maintain a clean, pleasant, and sustainable office environment.

• Manage office supplies and order groceries (including lunch on Mondays).

• Liaise with suppliers, IT partners, service providers, and the building manager.

• Support onboarding and offboarding processes, in close collaboration with the Hiring Manager and People Team.

• Manage calendars and facilitate key meetings such as client visits and shareholder gatherings.

• Take care of small administrative tasks, such as invoice management, and assist the Finance Manager with basic finance-related administration (e.g., processing invoices, preparing expense reports) during peak times.

• Identify opportunities to improve the office—both functionally and atmospherically.

• Organising People activities with the team, such as our Culture Day, Inspiration Sessions, Social Drinks and Xmas dinner.

We offer you

• The opportunity to create long-term, sustainable and social impact across continents

• A salary range between EUR 2800 and 3200 gross based on a full-time contract, depending on your level of work experience.

• A dynamic, international environment with passionate colleagues.

• Holiday allowance of 8%, an annual learning budget of EUR 2000 and a pension scheme.

• Healthy Monday team lunches, monthly drinks, inspiration sessions and a great office with good coffee and a stunning view.

• BHV (Emergency response) training, to become our head BHV.

Commonland Foundation

Commonland is an international non-profit organisation that supports people in restoring landscapes and shaping a regenerative future for all. With our holistic approach – underpinned by the 4 Returns Framework – people and organisations worldwide are working with nature and their communities to restore landscapes.

Our core values are empowering each other, putting words into action and being compassionate & honest. These guiding principles help us to guide our actions, strengthen our culture and determine if we are on the right path in fulfilling our ambitious goals.

How to apply?

Are you excited about this opportunity? Instead of a traditional motivation letter, we will ask you to answer a few selection questions. They are part of our inclusive selection process through which we ensure all candidates are assessed fairly and consistently. We value your personal input and kindly ask you to avoid using AI tools like ChatGPT. You will find our selection questions for this position via the application button. Please also submit your CV after answering the questions. The vacancy will close on 12 October, end of day CEST.

The first round of interviews will take place on October 15, 16, and 20 (live in our office).

If you have any questions about this position, please contact Anouk Breukers (People Manager - anouk.breukers@commonland.com) or send an email to jobs@commonland.com

We believe it is essential to centre and prioritise a wide diversity of voices and experiences in our work. Hence, we warmly encourage applications from people with diverse identities and backgrounds.

What do you bring?

• Experience as a (front) office manager or in a similar role, preferably in an international environment.

• A proactive, service-oriented mindset with an eye for detail.

• The ability to switch easily between tasks and set clear priorities.

• A reliable and independent working style.

• Affinity with IT, experience with office software (e.g., Microsoft 365, Teams), and the ability to communicate effectively with IT support services.

• Experience or affinity with basic finance administration is a plus.

• Fluency in Dutch and strong communication skills in English.

• Availability for 15-24 hours per week, spread over at least 3 days on-site (in the Amsterdam office).

• You are located and eligible to work in the Netherlands and live near or in Amsterdam.